Vorex.

Financials and Billing

Billing departments are known for two things; paperwork and wasting time identifying and calling contacts with order/invoice questions. Your billing team spends hours tracking back invoices and matching them with the appropriate orders. Eliminate all of this with Vorex Financials and Billing!

When an invoice appears on Vorex Billing’s intuitive management screen, it will already have all the necessary information for your billing staff to efficiently process it. When a Purchase Order is ready to be paid you’ll instantly see the completed order, approval history, any missing or damaged items, the associated vendor’s invoice details and amount, and the vendor’s billing department contact information. Make any adjustments required to the amount on the invoice and you’re done! The same process is available for Sales Order.

With such a tight and automated process, you will eliminate billing/invoicing discrepancies, reduce losses due to missing invoices, and significantly improve your vendor/client relations.

Vorex Financials and Billing Key Features:

• Billing management dashboard: Everything you need to manage your billing department, all in one easy-to-use management interface.
  
• Vendor invoice reconciling: Instantly associates vendor invoices with related POs
  
• Customer invoice reconciling: Instantly associate customer payments with your invoices.
  
• Quote verification: Compare invoices with the amounts vendors quoted you.
  
• Payment schedules: Schedule daily, weekly, monthly, or customized payment plan.
  
• Flexible payment options: System generated breakdown of the payment amount based on equal percentages, fixed payment per billing period, or your own customized payment amounts.
  
• Invoice due date notifications: Never pay a bill late with automatic due date notifications.
  
• Adjustments: Make adjustments to invoice amounts.
  
• Charts of accounts: Define the accounting codes based on your business model.
  
• Financial exports: Transfer financial transactions into your favorite accounting software.
  
• Bank accounts: Define and associate payments/invoices to any of your defined bank/credit accounts.
• Transaction recording: Ability to enforce the recording of the check/transaction number for each payment to ensure control.
  
• Real-time notifications: Payment reminders and alerts.
  
• Action log: Quickly access approval and communication history.
  
• Ensure compliance and control: Configurable approval workflow system and access control.
  
• Extensive reporting: Use or customize any of multiple available reports.